Refunds

Students who stop attending their courses during the term must formally withdraw by either dropping their courses through WebAdvisor or by submitting a drop form with the Student First Stop Center. In emergencies, a phone call to the Student First Stop Center followed by a written request will enable us to process a withdrawal for you. Refunds are computed from the date of the formal withdrawal, not from the date you stopped attending courses.

Refund Deadline

*100% refund without responsiblity for a grade

Students who feel that their circumstances are extraordinary and warrant exception from this procedure may appeal to the Student First Stop Center in Dellwood Hall by completing a Request for Refund and Exception to Procedure form. 

The refund process begins the third week of the term in which the student is currently enrolled. Students who receive financial aid funds will receive a refund after any funds owed to the College or the U.S. Department of Education are deducted. When the refund amount is less than $5.00, students will be notified by mail to come to the Student First Stop Center to receive a cash disbursement. Students owing less than $5.00 should make payments at the time of registration and this will serve as notice of the amount due.

A student withdrawing from courses AFTER the refund period is responsible to pay the balance due on any Federal Student loans, Educational Student Loans, and accounts receivables.

ADMINISTRATIVE WITHDRAWAL OF STUDENTS – Students who miss the first meeting of a course may be administratively withdrawn at the instructor’s request. Students are responsible for withdrawing from courses they no longer wish to attend. Students need to withdraw within the published withdrawal period, or grades will be issued and the students are still responsible for payment of all charges. Students who miss the first course meeting and have made prior arrangements with the instructor will remain enrolled in the course.

The College reserves the right to administratively withdraw a student for poor academic progress, failure to meet financial obligations, failure to attend courses, or inappropriate behavior. Students who are Administratively Withdrawn from their courses after the refund period are still responsible to pay for the courses. It is the student’s responsibility to formally withdraw within the refund period if he/she does not wish to be billed for the course(s). Billing statements and/or withdrawal notifications are sent to students each term.

Any student whose behavior disrupts the educational process of a course can be administratively withdrawn from that course.  It is the policy of Southwestern Oregon Community College that an individual will be subject to involuntary administrative withdrawal from campus and related instruction if it is determined, by clear and convincing evidence, that the individual is suffering from a physical, emotional and/or behavioral disorder and as a result of the disorder engages or threatens to engage in behavior which:

• Poses a danger of causing physical harm to self or others; or
• Could cause property damage; or
• Could directly and substantially impede the educational process and/or the lawful activities of others. The College reserves the right to request for good cause a physical, psychological or psychiatric examination of a student any time the examination(s) may be in the best interest of the College and/or the student. The College shall pay for the examination(s).