Plan a Conference
Welcome to the world of conference and convention planning! Whether
you are an old pro at this or a new comer, we know that hardly a day
goes by without a list of questions staring you in the face.
To make your task easier, we have put together this brief list containing
informative planning tips.
- Contact the Office of Conference Service by phone at (541) 888-7212,
1-800-962-2838 ext. 7212 or email meetings@socc.edu.
- Give Office of Conference Services the following information:
- Check-in and check-out dates.
- The Conference or Convention Coordinator's or principal contact
person's name, billing address and telephone number.
- Type of group you will bring - adult and/or student, camp,
conference or convention.
- Estimated number of participants who will be sleeping and
eating on campus.
- Overnight accommodation needs including
the number of nights that you will be staying, how your group
is to be separated by males and/or females, number and type
of single and double occupancy rooms needed.
- Handicap accessibility needs of the group or individual participants.
- Conference services needs
including type of audio/visual equipment, business services,
transportation, etc.
- Tentative agenda and/or schedule of all events, as soon as
practical, so campus facilities can be reserved.
- Facility needs including dates
and times you require meeting rooms, classrooms, the gymnasium,
auditoriums, audiovisual equipment, etc.
- Food service needs including times
and dates for cafeteria-style service, banquets, barbecues
- Please call or email us if you have any questions. You may also
visit our frequently asked questions page
for more information.
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