Integrated Technology Services Department

Electronic Communication

The Integrated Technology Services Department encourages the responsible use of electronic communication to facilitate learning, teaching, research and other College business in support of the College mission.

All electronic communications on Southwestern Oregon CommunityCollege equipment, including telephone, computing or networking systems, as well as any electronic communication addresses, mailboxes, voice mailboxes, or accounts assigned by the College, are the property of the College and are subject to public records laws. Electronic communications users are required to use the systems in an ethical and responsible manner and comply with all state and federal laws, and College policies.

Electronic Communications shall not be used to:

1. Send offensive or abusive messages;
2. Download or send material of a discriminatory or pornographic nature or in violation of the College’s policies regarding harassment;
3. Conducting any commercial activities;
4. Benefit personal or financial interests;
5. Collect information about others for commercial or private use;
6. Engage in wasteful and/or disruptive practices such as conducting or forwarding illegal contests, pyramid schemes or chain letters, spamming, or overloading the system;
7. Forge electronic communications;
8. Intentionally transmit computer viruses;
9. Conduct any activity which adversely affects the availability, confidentiality or integrity of Southwestern Oregon Community College's technology.

The College may, at any time, inspect and/or retrieve all data and information stored on any equipment owned and/or operated by the College. Employees who choose to place information of a personal or confidential nature on College equipment cannot expect that the information will be kept private or confidential.

Retention: Electronic mail is a public record.  E-mail is subject to retention guidelines based upon the information contained in the message (not on their electronic format). E-mail messages may be deleted when they no longer have administrative value according to the provisions of the state law ORS192.005(5) and ORS192.410(4).

Violations: A violation of this procedure, determined by the Director of Integrated Technology Services, may result in a warning. Subsequent or serious initial violations will be subject to the College’s disciplinary procedure.