Registration Process

Administrative Information

ADMINISTRATIVE WITHDRAWAL OF STUDENTS - Students who miss the first meeting of a course may be administratively withdrawn at the instructor’s request. Students are responsible for withdrawing from courses they no longer wish to attend. Students need to withdraw within the published withdrawal period, or grades will be issued and the students are still responsible for payment of all charges. Students who miss the first course meeting and have made prior arrangements with the instructor will remain enrolled in the course. Southwestern Oregon Community College reserves the right to administratively withdraw students for poor academic progress, failure to meet financial obligations, failure to attend courses or inappropriate behavior. Students who are administratively withdrawn from their courses after the refund period are responsible to pay for the courses. It is the students’ responsibility to formally withdraw within the refund period if they do not wish to be billed for the courses. Billing statements and/or withdrawal notifications are emailed to students each month.

Students whose behavior disrupts the educational process of a course can be administratively withdrawn from that course. It is the procedure of Southwestern that an individual will be subject to involuntary administrative withdrawal from campus and related instruction if it is determined, by clear and convincing evidence, that the individual is experiencing a physical, emotional and/or behavioral disorder and as a result of the disorder engages or threatens to engage in behavior which:  

  • Poses a danger of causing physical harm to self or others;
  • Could cause property damage; or
  • Could directly and substantially impede the educational process and/or the lawful activities of others.
  • Disrupts the business of the college 

Southwestern Oregon Community College reserves the right to request, for good cause, a physical, psychological or psychiatric examination of a student any time. Southwestern shall pay for the examinations.

CREDIT FOR PRIOR LEARNING - Credit for Prior Learning is an opportunity for Southwestern students to be granted credit for verifiable, college-level learning that is acquired outside the college setting through life or work experience. There are several ways to gain Credit for Prior Learning, including the College Level Entrance Examination Program (CLEP), challenge exams by course, Advanced Placement Program (APP), military training, industry certifications/training programs, or Prior Learning Assessments (PLA). Talk to your advisor to learn more about options. Students must be working toward a degree, be enrolled, and complete a minimum of three credits at Southwestern during the quarter in which a class is challenged or prior learning is assessed. Students may request credit for prior learning for up to 25% of their credits to satisfy the requirements for a One Year Certificate or Two Year Degree. If planning to transfer to another institution, it is recommended that students check with their intended transfer school for acceptance of challenge/PLA credits. Challenge/PLA credits do not count toward determining financial aid or veteran’s benefits and payment (half the tuition) is required before the Challenge/PLA process is started.

ADD/DROPS - Students need instructor consent to add courses after Wednesday of the first week of classes. Students may withdraw from a course or from college by 5:00 pm on the second Wednesday of the term or within the course’s refund period without responsibility for a grade. Withdrawing after the refund period will result in “W” grades on the students’ transcripts. Students may withdraw until the Wednesday of the last week of the term before finals week. Students are strongly encouraged to consult the instructor before withdrawing.

WAITLISTED COURSES - When students register for courses that are full, they are placed on waitlists. Students in waitlisted courses will be notified by their primary e-mail (generally this is their Southwestern e-mail) when seats are available and they have permission to register. Students are given three (3) days to register. The waitlist ends on Thursday the week before class starts. Afterwards with instructor consent, students may register in the waitlisted courses. 

COURSE PREREQUISITES - A course that must be completed prior to another course is a prerequisite. Many courses have prerequisites that can only be waived with instructor consent. Students may request that the prerequisites be waived if the students have the knowledge and skills to succeed in the course. Students must contact the instructor for more information. Students may be withdrawn from courses if they have not completed the prerequisites from the prior term.  

INSTRUCTOR CONSENT - Students planning to register for a course that requires instructor consent must contact the instructor. The instructor must approve the course through myLakerLink.

AUDITING COURSES - Students younger than 65 years of age, who would like to take a course and do not need credit, may choose to audit credit courses and pay only 50% of the regular tuition.* Students who are 65 years of age or older may audit courses 100% free tuition.* Students auditing classes participate fully in the class but are not required to take tests and do not receive grades. To qualify for the audit discount, registration is required within the refund period. Fees and registration procedures are the same as when taking the class for credit. 

*Discount applies to tuition only. Students are responsible for all course fees. Courses are limited to space available. Some classes are not eligible for this discount because they have prerequisites or require admittance to a program (e.g. Nursing). Non-Southwestern courses that are being hosted by another college are not eligible. Some courses are fee-based rather than having tuition (e.g. OCCI and community education classes that are self supported) and are excluded from the discount. For more information, contact the Student First Stop Center at (541) 888-7352 or (541) 469-5017.

RECORDS DISCLOSURE - OAR 581-41-460 authorizes Southwestern Oregon Community College to ask students to provide their social security number. Southwestern will use this number for reporting, research and record keeping. Students’ numbers will also be provided by Southwestern to the Oregon Community College Unified Reporting System (OCCURS). All students are assigned a student identification number separate from their social security number.

OCCURS is a group made up of all community colleges in Oregon, the State Department of Community Colleges and Workforce Development and the Oregon Community College Association. OCCURS gathers information about students and programs to meet state and federal reporting requirements. It also helps colleges plan, research and develop programs.  This information helps the colleges to support the progress of students and their success in the workplace and other education programs.  OCCURS or Southwestern may provide your social security number to agencies or match it with records from the following systems:

  • State and private universities, colleges and vocational schools, to find out how many community college students further their education and also to find out whether community college courses are a good basis for further education.
  • The Oregon Employment Department, which gathers information, including employment and earnings, to help state and local agencies plan education and training services to help Oregon citizens get the best jobs available.
  • The Oregon Department of Education, to provide reports to local, state and federal governments. The information is used to learn about education, training and job market trends for planning, research and program improvement. Funding for community colleges is based on this information.
  • The Oregon Department of Revenue and collection agencies only for purposes of processing debts and only if credit is extended to you by Southwestern Oregon Community College.  
  • WHERE APPLICABLE (i.e., at colleges which use the ASSET/Compass placement test): The American College Testing Service, if you take the placement test, for educational research purpose
  • The Internal Revenue Service, which is required to be reported for tax credit eligibility determination.

State and federal law protects the privacy of your records. Students’ social security numbers will be used only for the purposes listed above.

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