Students who stop attending their courses during the term must formally withdraw by either dropping their courses online or by submitting a drop form with the Student First Stop Center. Refunds are computed from the date of the formal withdrawal, not from the date the students stopped attending courses.

Refund Deadline
 Course Length  Refund Deadline*
 5 weeks or longer  Last business day of the second week
1 week to less than 5 weeks   Second day of the first week
1 week or less  Day before course first meets
"R" symbol next to course  5 business days prior to the day of the course


* 100% refund without responsibility of a grade

100% Refund Dates
Academic Year 2014-2015 withdrawal on or before July 2, 2014
Academic Year 2014-2015 withdrawal on or before October 1, 2014


For courses five weeks or longer, a 100% refund is given if the formal withdrawal is completed by 5:00 pm on the second Wednesday of the term which for Summer Term is July 2 and for Fall Term is October 1. 

For courses that are scheduled to meet more than one week and less than five weeks, a 100% refund will be given if the formal withdrawal is completed by the end of the second day of the first week the course is scheduled to meet. 

For courses that are one week or less in duration, a 100% refund will be given if the formal withdrawal is completed by the end of the day before the first meeting. This applies to courses that start on the first day of the regular term (summer, fall, winter, spring) or at some other time during the term; it is possible that a student would have to withdraw from a course before the course actually meets to receive a full refund. 

Students who feel that their circumstances are extraordinary and warrant exception from this process may appeal to the Student First Stop Center by completing a Request for Refund and Exception to Procedure form. All requests require documentation that support the statement, the registrations must have been processed before the end of the first week of the term, and the requests must be submitted within the current term.

The refund process begins the third week of the term in which the students are currently enrolled. Students who receive financial aid funds will receive a refund after any funds owed to the college or the U.S. Department of Education are deducted. When the refund amount is less than $5, students will be notified by mail to come to the Student First Stop Center to receive a cash disbursement. 

Students withdrawing from courses after the refund period are responsible to pay the balance due on any federal student loans, payment plans and accounts receivable. 

AGENCY BILLING - Southwestern Oregon Community College charges a fee for agencies that request Southwestern to bill for tuition, fees, and/or Bookstore charges and to defer the receipt of payments. The fee is variable with a maximum charge of 10% of the total deferred charges.  The agency fee is in accordance with Board Procedure 9.028(A) - Fee Schedule.  For further information call the Business Office/Loan Services at (541) 888-7440 or (800) 962-2838 Ext. 7440.

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