A checklist below is provided to help you complete the application process. To reserve a room you need to complete an application AND sign the room and board agreement. Before signing, it is important to read carefully and understand all parts of the application and agreement. Room assignments are determined by the information on your application. Fill out and return the current Student Housing Application and Room and Board Agreement with your refundable $250.00 housing deposit. The deposit is refundable according to the “Room and Board Rates and Deadlines” policy on the inside cover of the Room and Board Agreement. There is no deadline for room reservations but room assignments are based on the date all materials are received, so it is to your advantage to submit everything as early as possible.

Checklist:

• Read the complete packet of housing information.
• Complete and sign the Student Housing Application and Room and Board Agreement
• Mail the Student Housing Application and Room and Board Agreement, along with a check or money order for $250.00, to Southwestern. Address the envelope as follows:
  SOCC Student Housing
  1988 Newmark Avenue
  Coos Bay, Oregon 97420
• Submit all financial aid paperwork by the deadline. See the financial aid page for more information on deadlines for financial aid paperwork.
• Receive an official financial aid award letter (not just a preliminary award letter).
• Make payment arrangements on any balance not covered by financial aid prior to arrival.
• If you are a student applying for a loan, please visit the Financial Aid web page to complete the loan steps.

IMPORTANT REMINDER!

College policy requires all out-of-district/out-of-state first time freshman students choosing to attend Southwestern to live in student housing their freshman year unless you have a dependent, are a veteran, are 21 years of age prior to the first day of class, or if student housing is filled. To be eligible for housing students must be 18 years old before December 15th of the fall term dated above.

Room Reservation and Cancellation New Students

The Housing deposit by students moving into housing for the first time is refundable (less $30 application fee) if canceled in writing prior to the following dates: Fall term – second Friday in August; Winter term – last Friday before Thanksgiving; Spring term – last Friday in February. Any room reservation canceled after these deadlines or during any term at any time (other than the scheduled cancellation period each term) will result in forfeiture of the $250 Housing Deposit. This does not apply to students on the housing waiting list where no deposit is required.

Returning and Current Students – Students canceling during the reservation period posted at the end of the fall and winter terms will forfeit $125.00 of the Housing Deposit. The remaining deposit balance will be applied to their student account or refunded (a form is provided). At the end of the spring term students will have their Housing Deposit applied to their student account or refunded unless they reserve a room for a future term. Students failing to indicate they are not returning to housing or Southwestern during any reservation period will forfeit the $250.00 Housing Deposit. Students failing to indicate they are returning to housing during the reservation period could result in loss of their room.

If a student has filled out the necessary paperwork to ensure himself/herself a room for the term, but does not show up for check-in by the first day of classes, the deposit will be forfeited and his/her room will be assigned to someone else on the second day of classes. If a student is unable to check-in by the first day of classes, he/she must submit a written request to have his/her room set aside for a specific day. This specific day should not exceed a week from the first day of classes. In no case will a late arrival reduce the quarterly room charge.

Financial Aid – For students expecting financial aid, you will need to have the following by the first day of classes:

1. All required financial aid paperwork turned in to the Student First Stop Center AND
2. Complete the three steps for the loan application if applying for a student loan

Receiving Financial Aid does not necessarily mean your student housing charges are completely covered; in fact, you should still expect to pay part of the cost out of pocket.

If the above financial aid paperwork is not completed prior to the first day of classes, or your aid package is less than the cost of housing or tuition, you must make payment arrangements at the Student First Stop Center in Dellwood Hall, 541.888.7352 or 1.800.962.2838 ext. 7352.