Payments & Refunds
Payments and Refunds
Responsibility for Payment Tuition and fees are assessed when the students register. Students are responsible for payment arrangements at the time of registration.
Account balances under $500 require payment in full or students may be withdrawn if payment is not received within five days of registration. Payments may be made by cash, check, money order, VISA, MasterCard, American Express or Discover Card. Please make checks payable to Southwestern Oregon Community College.
Tuition and fees may be billed to an employer or an agency if the College has received the appropriate authorization. Students have the option to set up a payment plan with monthly payments. A non-refundable fee of $32 per term is charged for the payment plans. Students that are under 18 years of age, Southwestern requires a payment plan be made in the parent or guardian’s name. For payment options, please visit the Student First Stop Center in Dellwood Hall, Coos Campus, or Curry Campus. Coos Students may call 541.888.7352; Curry students may call 541-813-1667.
|Plan Type||Monthly Payments||Fees|
|Pay In Full||At time of registration||$0|
All delinquent debts will accrue interest at the rate of eighteen percent (18%) per annum in addition to a $30.00 per billing cycle (monthly) late fee. Accounts with balances after the term begins will be set up on a Payment Plan, which has a $32.00 per term contract preparation fee. If a student receives any form of financial aid during the loan payback period, the funds will first be applied to the balance to repay this loan. Students will pay all attorney’s fees, collection costs, and any other charges necessary for the collection of any monies owed to Southwestern. Students are responsible for all financial obligations regardless of receiving a statement. There is a charge for returned checks per college procedure.
Students who do not meet their financial obligations may be subject to, but not limited to:
- Being administratively withdrawn from course(s) which shall include loss of any tuition and fees paid and the permanent loss of all credits and/or grades for the term in which the withdrawal occurs;
- Withholding a certificate, diploma, or degree;
- Prohibiting subsequent registrations until debt is paid.
Students who have a delinquent accounts receivable or who are in default on Payment Plans, Emergency Tuition Loans, Stafford and Perkins Loans, Title IV, or who have other college debts will be allowed to register once the debt is paid in full or acceptable arrangements are made at the Student First Stop Center. Delinquent accounts over 90 days old from the time of registration may be sent to collection agencies.
Military Tuition Assistance Policy
Southwestern Oregon Community College has an institutional policy that returns any unearned Military Tuition Assistance (TA) funds on a proportional basis through the 60 percent of the period for which the funds were provided. Military TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, Southwestern Oregon Community College will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion.
Students who stop attending their courses during the term must formally withdraw by either dropping their courses through myLakerLink, or by submitting a drop form with the Student First Stop Center.
Refunds are computed from the date of the formal withdrawal, not from the date you stopped attending courses.
|COURSE LENGTH||REFUND DEADLINE|
|5 weeks or longer||Second Wednesday, 5:00 pm, of the term|
|1 week to less than 5 weeks||Second day of the first week|
|1 week or less||Day before course first meets|
|"R" symbol next to course||5 business days prior to the day of the course|
For courses five weeks or longer, a 100-percent refund is given if the formal withdrawal is completed by the second Wednesday, 5:00 pm, of the term.
For courses that are scheduled to meet more than one week and less than five weeks, a 100-percent refund will be given if the formal withdrawal is completed by the end of the second day of the first week the course is scheduled to meet.
For courses that are one week or less in duration, a 100-percent refund will be given if the formal withdrawal is completed by the end of the day before the first meeting. This applies to courses that start on the first day of the regular term (summer, fall, winter, spring) or at some other time during the term; it is possible that a student would have to withdraw from a course before the course actually meets to receive a full refund.
Courses preceded with an “R” symbol in the schedule have a refund period of five business days prior to the day of the course. Students who feel that their circumstances are extraordinary and warrant exception from this process may appeal with documentation to the Student First Stop Center by completing a Request for Refund and Exception to Procedure form. Requests must be submitted within the current term.
The refund process begins the third week of the term in which the students are enrolled. Students who receive financial aid funds will receive a refund after any funds owed to the College or the U.S. Department of Education are deducted. To receive your refunds electronically, go to myLakerLink, Finances tab, to enter your bank information. When the refund amount is less than $5, students will be notified by mail to come to the Student First Stop Center to receive a cash disbursement.
Student withdrawing from courses, after the refund period, are responsible to pay the balance due on any federal student loans, payment plans, and accounts receivable.