Southwestern Oregon Community College will replace an existing data Storage Area Network (SAN) with a new one that has more speed, more features, and greater capacity.
Southwestern Oregon Community College will replace an existing SAN with a new one that has more speed, more features, and greater capacity. This RFP is for the purchase of a SAN for the existing primary server room only. Southwestern Oregon Community College will also be considering the option to acquire appropriately sized compatible switching hardware, as well as consider the installation of the switching equipment or SAN by the service provider.
This SAN is primarily intended to house Microsoft Cluster Shared Volumes (CSVs) for use by six existing Dell PowerEdge R730 servers hosting clustered Hyper‐V virtual machines. Each server should have at least two 10 gigabit connections to the storage. The connections must be through two different switches (switches yet to be purchased and will be used solely for storage). The storage must have multipath support so that connection to the data is not disrupted in the event of a failed switch or failed storage controller.
1) Date and Place ‐Proposals can be emailed to [email protected] and must be received before Thursday, January 7, 2016 at 4:00 p.m. Pacific Time (Please do not attach zip files, they are blocked by our email filter). An automatic reply will provide confirmation of receipt of the email.
2) Submitting Proposals ‐The submitted proposal must be valid for a period of sixty (60) days from the closing date. Proposal submissions must include:
3) Acceptability a) If proposals are incomplete, unsigned, conditional, illegal, obscure, illegible, or contain conditions not called for, reservations, erasures, alterations, or irregularities of any kind, they may be rejected. Late proposals will be rejected.
b) Dates for deliverables: The College reserves the right to reject a proposal if estimated dates of equipment delivery or estimated date to perform installation and configuration, if applicable, are deemed unreasonably distant in the future.
4) Costs a) The proposal costs should be Best and Final pricing. The college will not negotiate price with losing proposals after the submission deadline.
b) For proposals that include one or more of the stated optional components below, costs of all included optional components must be separated out from the rest of the proposal as well as from each other.
c) Travel and per diem, if applicable to proposal, must be included and separated out from the rest of the proposal.
d) All costs for the proposal must be included within proposal. Any and all other costs not specified must be absorbed by the service provider.
6) General Southwestern Oregon Community College reserves the right to:
a) Reject any or all proposals. Lowest or any proposal not necessarily accepted.
b) Choose the proposal based on a lowest evaluated bid, which includes, but is not limited to, costs. Lowest evaluated bid is based on scoring on several factors below.
c) Withdraw or amend this RFP at any time. d) Reject proposals from parties without reasonable acquaintance with the class of equipment or work specified.
e) Negotiate with the awarded service provider for adjustments in their proposal.
f) Accept or reject any combination of the optional components provided by the service provider as part of the proposal. g) Ask service provider for clarifications on details of proposal.
5) Scoring ‐Scoring of the proposals is based on the following items:
a) Vendor Qualifications
a) Stability, experience and abilities
b) Maintenance/support capability
b) Degree to which criteria in this RFP are met
c) Quality of goods and services offered
d) Perceived value of features in solution
h) Ease of implementation/management
i) Delivery schedule
j) Costs 6) Advertising Awarded service provider cannot advertise that any work, products or services were provided to The College without first obtaining the express written permission from The College. Southwestern Oregon Community College will provide express written permission upon satisfactory and complete implementation of winning proposal, if requested.
7) Implementation Incompatibility
Awarded service provider must acknowledge that if the proposed solution cannot be successfully installed in The College’s environment due to hardware or software incompatibilities that cannot be resolved by the service provider, then the solution will be returned to the supplier at no cost to The College.
Mandatory Requirements. The SAN Must:
The Proposal Must Specify:
(For proposals that include one or more of the stated optional components below, costs of all included optional components must be separated out from the rest of the proposal as well as from each other).
The service provider at its own discretion may include any combination of the following optional components in the proposal:
I hereby certify, on behalf of the Company I represent, that the information and prices supplied as part of this proposal are accurate, and that the costs for any errors contained herein will be borne solely by the Company I represent.
Further to the above, I hereby certify that this proposal is submitted without any connection, knowledge, comparison of figures, or arrangements with any other company, firm or person submitting a proposal for the same.
Name of Company
Signed by Company Official